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Using the Scheduled Emails Tab in a Scheduled Meeting in MeetingPal

Access the Scheduled Meeting​

On the MeetingPal Home Page, locate the left-hand menu. Select Meetings.

From the dropdown list, locate and select the scheduled meeting for which you want to schedule email communications.

Open the Scheduled Emails Tab​

In the selected meeting’s dropdown menu, click Scheduled Emails.

The Scheduled Emails page will open.

Understanding the Scheduled Emails Page​

The Scheduled Emails page allows you to create and manage emails that will be sent automatically at a future date and time.

From this page, you can:

Schedule meeting invitations and reminders. Configure follow-up communications. Edit scheduled emails. Pause or cancel pending emails. Review the delivery schedule.

Create a New Scheduled Email​

Click Add Scheduled Email.

Complete the email setup form.

Typical fields may include:

Email Subject. Recipient Group. Message Content. Scheduled Send Date. Scheduled Send Time. Time Zone. Click Save Scheduled Email.

Configure Email Content​

Use the email editor to:

Enter a custom subject line. Write the email body. Include meeting links and placeholders. Add instructions and reminders.

You may also be able to insert dynamic fields such as attendee names and personalized meeting URLs.

Select Recipients​

Choose who should receive the email.

Common options may include:

All Invitees. Unsent Invitees. RSVP Accepted Attendees. Absent Invitees. Specific Groups.

Edit or Cancel a Scheduled Email​

To modify an existing schedule:

Locate the scheduled email in the list. Click Edit. Update the details and save.

To cancel a scheduled email:

Click Delete, Cancel, or Disable. Confirm the action.

Monitor Scheduled Email Status​

Each scheduled email may display a status such as:

Scheduled. Sent. Paused. Cancelled. Failed.

Use this information to confirm that emails are queued correctly.

Common Uses for Scheduled Emails​

The Scheduled Emails tab is useful for:

Sending invitations automatically. Scheduling reminder emails. Sending post-meeting follow-ups. Reducing manual communication tasks.

Best Practices​

Test the email content before scheduling. Verify the correct time zone. Review recipient groups carefully. Monitor the status after the scheduled send time.

Important Notes​

Scheduled emails are sent automatically based on the configured date and time. Editing the Invite Email template after scheduling may not affect already scheduled messages, depending on your configuration. Ensure recipient email addresses are accurate before scheduling.