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Download Tab

Access the Scheduled Meeting​

On the MeetingPal Home Page, locate the left-hand menu. Select Meetings.

From the dropdown list, locate and select the scheduled meeting for which you want to download documents and reports.

Open the Download Tab​

In the selected meeting’s dropdown menu, click Download.

The Download page will open.

Understanding the Download Page​

The Download page provides a central location where you can export and download meeting-related files and reports.

From this page, you can download items such as:

  • Meeting Pack
  • Agenda
  • Resolution Register
  • Attendance Register
  • Proxy Register
  • Voting Results
  • RSVP Reports
  • Minutes
  • Communication Logs

Select a File to Download​

Browse the list of available files and reports.

Each entry will typically include:

  • Document name
  • File format (PDF, Excel, CSV, Word, etc.)
  • Generate button (if required)
  • Download button

Generate a New File​

If the file has not yet been created or needs updating:

Click Generate next to the required document.

Wait while MeetingPal prepares the file.

Once generation is complete, the Download option will become available.

Download the File​

Click Download.

Save the file to your computer.

Regenerate Files After Changes​

If you update meeting information such as agenda items, resolutions, attendance, or minutes:

Return to the Download tab.

Click Generate again to create a refreshed version of the document.

This ensures the latest information is included.

Common Uses for the Download Tab​

The Download tab is useful for:

  • Distributing meeting documents to attendees.
  • Creating audit and governance records.
  • Sharing attendance and voting reports.
  • Archiving final meeting documentation.

Best Practices​

Regenerate files after significant updates.

Review downloaded documents before distributing them.

Store final versions securely for future reference.

Use the Download tab as your primary export center for meeting documents.

Important Notes​

Available download options depend on your organization’s MeetingPal configuration.

Large files may take time to generate.

Access to certain reports may depend on your user permissions.

Previously generated files may need to be refreshed to include recent changes.