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Attendance Register Tab

Access the Scheduled Meeting​

On the MeetingPal Home Page, locate the left-hand menu. Select Meetings.

From the dropdown list, locate and select the scheduled meeting for which you want to manage attendance.

Open the Attendance Register Tab​

In the selected meeting’s dropdown menu, click Attendance Register.

The Attendance Register page will open.

Understanding the Attendance Register Page​

The Attendance Register page displays all invitees and their attendance status for the meeting.

From this page, you can:

  • View who is marked as present or absent.
  • Manually update attendance.
  • Record attendee check-in times.
  • Monitor voting units represented.
  • Confirm quorum status.
  • Export attendance records.

Review Attendance Status​

Each attendee record may display information such as:

  • Attendee Name
  • Unit Number or Ownership Details
  • Attendance Status
  • Check-in Time
  • Voting Rights
  • Proxy Representation

Common attendance statuses include:

  • Present
  • Absent
  • Proxy Present
  • Online
  • Checked In

Mark Attendees as Present or Absent​

  • Locate the attendee in the register.
  • Click the attendance status field or checkbox.
  • Select the appropriate status.
  • Save the changes if required.

Attendance may also update automatically when attendees join using their personalised meeting links.

Search and Filter the Register​

Use the search bar and filters to locate specific attendees quickly.

You may be able to filter by:

  • Attendance status.
  • Group.
  • Unit number.
  • Voting eligibility.
  • Proxy assignments.

Monitor Quorum and Voting Representation​

The Attendance Register may display live summaries such as:

  • Total attendees present.
  • Units represented.
  • Voting weight represented.
  • Percentage of quorum achieved.

Use this information to confirm whether the meeting has met quorum requirements.

Export the Attendance Register​

If available:

Click Export, Download, or Print Register.

Save the attendance report for audit and record-keeping purposes.

The export may include all attendance details and summary statistics.

Common Uses for the Attendance Register​

The Attendance Register is useful for:

  • Recording attendance for governance purposes.
  • Verifying quorum.
  • Confirming proxy representation.
  • Producing official attendance reports.
  • Monitoring attendance during live meetings.

Best Practices​

  • Review attendance before formally opening the meeting.
  • Confirm proxy holders are marked correctly.
  • Use attendee login links or QR codes to streamline check-in.
  • Export the final attendance register after the meeting.

Important Notes​

Attendance may be updated automatically when participants join online.

Manual adjustments may be required for in-person attendees.

Attendance directly affects quorum calculations and voting eligibility.

Exported attendance registers can be used as part of the official meeting record.