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Using the QR Codes Tab in a Scheduled Meeting in MeetingPal

Access the Scheduled Meeting​

On the MeetingPal Home Page, locate the left-hand menu. Select Meetings.

From the dropdown list, locate and select the scheduled meeting for which you want to generate or manage QR codes.

Open the QR Codes Tab​

In the selected meeting’s dropdown menu, click QR Codes.

The QR Codes page will open.

Understanding the QR Codes Page​

The QR Codes page allows you to generate and manage scannable codes that provide quick access to meeting resources.

You can use this page to:

Generate a QR code for the attendee login page. Share quick access to the meeting link. Provide easy check-in for attendees. Download or print QR codes for display. Create QR codes for specific documents or resources.

Generate a QR Code​

Click Generate QR Code if a code has not already been created.

MeetingPal will create a QR code linked to the meeting’s attendee login page or selected resource.

Preview the QR Code​

Once generated, the QR code will be displayed on the page.

Use your mobile device to scan the code and verify that it opens the correct meeting link.

Download or Print the QR Code​

Click Download, Export, or Print QR Code.

Save the QR code image or PDF to your computer. Print the QR code for display at the meeting venue or include it in communications.

Share the QR Code​

QR codes can be used in:

Email invitations. WhatsApp messages. Presentation slides. Registration desks. Printed notices and agendas.

Attendees can scan the code with their smartphone camera to access the meeting quickly.

Common Uses for QR Codes​

The QR Codes tab is useful for:

Simplifying attendee login. Speeding up registration and check-in. Providing instant access to the meeting pack. Displaying links during presentations.

Best Practices​

Test the QR code before distributing it. Ensure printed codes are large enough to scan easily. Place the code in well-lit areas. Regenerate the code if the meeting link changes.

Important Notes​

QR codes are specific to the selected meeting. Anyone with access to the QR code may be able to open the linked meeting page, depending on security settings. Regenerate the QR code if you update the underlying link.