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Using the PDFs Tab in a Scheduled Meeting in MeetingPal

Access the Scheduled Meeting​

On the MeetingPal Home Page, locate the left-hand menu. Select Meetings.

From the dropdown list, locate and select the scheduled meeting for which you want to generate or download PDF documents.

Open the PDFs Tab​

In the selected meeting’s dropdown menu, click PDFs.

The PDFs page will open.

Understanding the PDFs Page​

The PDFs page provides access to automatically generated PDF documents related to the meeting.

From this page, you can:

Generate and download the meeting pack. Download the attendance register. Export voting results. Download meeting minutes. Access other meeting reports in PDF format.

View Available PDF Documents​

The page will display a list of available documents, which may include:

Meeting Pack Agenda Resolutions Attendance Register Proxy Register Voting Results Minutes Communication Logs

Each document will typically include options to preview, generate, or download.

Generate a PDF​

If a PDF has not yet been created:

Click Generate PDF next to the desired document.

Wait for MeetingPal to compile the document. Once complete, a download option will appear.

Preview a PDF​

Click Preview or the document name. Review the PDF in your browser.

Use the preview to confirm the content and formatting before downloading.

Download a PDF​

Click Download next to the required document. Save the file to your computer.

Regenerate PDFs After Changes​

If you update meeting data such as agenda items, resolutions, or minutes:

Return to the PDFs tab. Click Generate PDF again to create an updated version.

This ensures the latest information is included.

Common Uses for the PDFs Tab​

The PDFs tab is useful for:

Distributing meeting packs. Printing official meeting documents. Archiving governance records. Sharing attendance and voting reports.

Best Practices​

Regenerate PDFs after making significant changes. Review documents before distributing them. Save final versions for audit and record-keeping. Use the PDFs tab to centralize all downloadable meeting documents.

Important Notes​

Available PDF documents depend on your organization’s MeetingPal configuration. Large documents may take a few moments to generate. Previously generated PDFs may need to be regenerated to reflect recent updates. Access to certain documents may be restricted by user permissions.